REIMBURSEMENT PROCEDURES

Please Note: Effective March 2, 2016 vehicles must have a MSRP price of $77,000 and under to be considered eligible for the program. If someone placed an order for a vehicle before March 2nd, 2016 (announcement date), then they would be “grandfathered” under the old rules given that the funds are still available, but if they are placing an order after March 2, 2016 then they would not be eligible for the incentive. 

How Do Dealerships Apply For The Reimbursement?

The point of sale incentives will be available for vehicles sold or leased from April 1st, 2015 to March 31st, 2018 (or when program funding is depleted whichever comes first), on a first-come, first-served basis. Dates for additional incentives will be posted as new eligible vehicle models are approved by the BC Ministry of Energy and Mines.

Program management will require close collaboration between the NCDA and the dealers that sell or lease eligible vehicles once 90% of overall program funding has been expended so as to not exceed the maximum program funding available.  The BC Ministry of Energy and Mines will not provide additional funding to the NCDA or individual dealers to cover any point of sale incentives exceeding overall program funding agreement.

Required documentation to be submitted as part of the Dealers application for reimbursement to the NCDA for incentives issued will include, at a minimum, the following:

  • ­ Proof that each sale/lease of an eligible CEV vehicle was made to a BC resident, or BC business or public agency, operating in BC with a valid business license.
  • Please ensure that the purchasers/lessees driver’s license number is included on the contract or provide a copy of a valid BC business license with the contract.
  • ­ A copy of the sales or lease contract signed by all parties with an itemization of credits, discounts, and incentives received, if applicable.

 

STEP BY STEP REIMBURSEMENT PROCEDURES

There are 2 different application processes, depending on whether the vehicle is being ordered or purchased/leased.
 

Vehicle Is On Order

If the vehicle must be ORDERED there is a two-step process:
 
  1. Fill out a NEW application form and attach OEM order form  (please see detailed instruction below)
  2. When vehicle arrives and ownership is transferred, fill out EXISTING application form and attach Sale or Lease Contract (please see detailed instruction below)

Step-by-Step Instructions For Vehicles On Order

When the vehicle is first ordered by the customer:
  1. go to dealers login tab
  2. password:  incentive
  3. fill out new application form
  4. attach OEM Order to application
  5. click the submit button
  6. an email confirmation with REFERENCE NUMBER will be sent to the dealership email address
Upon delivery of vehicle to the customer:
  1. log back into dealer login
  2. click on EXISTING application form where you will require the original REFERENCE NUMBER
  3. complete the form
  4. attached purchase/lease contract
  5. click on the submit button
  6. a final confirmation email will be sent to dealership email address
  7. upon receiving all required documentation the application will be reviewed and further processed

Vehicle Is Purchased Or Leased

If the vehicle does not need to be ordered, and is being PURCHASED OR LEASED, fill out a NEW application form (please see detailed instruction below).
 

Step-by-Step Instructions For Vehicles Purchased/Leased

  1. go to dealers login tab
  2. password:  incentive
  3. fill out new application form
  4. attached purchase/lease contract
  5. click submit button
  6. an email confirmation with reference number will be sent to the dealership email address
  7. upon receiving all required documentation the application will be reviewed and further processed